Notice of the IBC Annual General Meeting 2026

Notice is hereby given that the Annual General Meeting of the Institute of Barristers’ Clerks will take place on Wednesday 11th March 2026 at 6pm at No 5 Chambers Fifth Floor, 7 Savoy Court, London, WC2R 0EX
 
For people who cannot attend physically there is a Zoom link you can obtain by emailing admin@ibc.org.uk.

Please can anyone attending in person email admin@ibc.org.uk, so that we can ensure the correct facilities are in place.

Agenda

1.            Minutes of the Annual General Meeting held on 19th March 2025: approved by Treasurer and Seconded by Chair
 
2.            Annual Report of the Institute presented by the Chair
 
3.            Treasurer’s Report
               i)         Statement of Accounts
               ii)        Forthcoming expenditure

               iii)       Election of Auditors

               iv)     Annual Subscriptions

4.            Proposed Rule Changes

As part of our ongoing review of the Institute’s functions and rules, consideration has been given by the Executive Committee and Management Committee to the frequency and timings of the Management Committee meetings and the function of the IT and Social Media Committee.

Amendments are proposed to the IBC Rules and these are summarised below.  These proposals are recommended by the Executive Committee, in conjunction with the Management Committee, for consideration and adoption by the Institute at the AGM on 11 March 2026.

To be amended at 14 ii (from a minimum of 8 per year)

(ii)          Each member of the Management Committee is required to attend a minimum of 50% of Management Committee meetings per year.  Should a member not attend 50% of meetings, the matter will be put before the Executive Committee for consideration. In the absence of an acceptable reason for not attending 50% of meetings, the member may be removed from the Management Committee.

To be amended at 8b iv and 14 i to reflect that Management Committee meetings take place every other month, on a Wednesday, rather than every month, on a Thursday. 

Amend Appendix A, section G of the Rules to include a split of the IT and Social Media Committee into two separate committees, an IT Committee and a Marketing and Social Media Committee and move the subsequent sections accordingly.

(G)          IT Sub Committee

General Reference:         

               To have responsibility for

i)             The IBC Website

ii)            All Committees should consult this committee, in accordance with their needs and the needs of the IBC.

(H)          Marketing and Social Media committee

General Reference:         

               To have responsibility for

i)             The Social Media Accounts – to monitor the IBC’s social media offering, in conjunction with the Administrator, by ensuring that all notification of talks and events are publicised on all forms of social media on which the IBC has a presence. To promote the work of the IBC via LinkedIn.

ii)            IBC Bulletin (routinely delegated to the IBC Administrator)

iii)           The IBC Website

iv)           All Committees should consult this committee, in accordance with their needs and the needs of the IBC.

5.            Proposed update to the Institute of Barristers’ Clerks Code of Conduct

In line with the IBC Rules, the IBC’s code of conduct has been reviewed and updated. The document has been approved by the Executive Committee and presented for approval by the Institute at the AGM on 11 March 2026.

6.            Election of Officers of the Institute
 
               (1)          Chair*                                                              (2)          Vice-Chair*
               (3)          Treasurer*                                                      (4)          Common Law Secretary*              
               (5)          Chancery Secretary*                                    (6)          Vice Treasurer*
               (7)          Education*                                                     (8)         Crime Secretary*
 
* Indicates Officers who will be standing for re-election to their current office.
 
Proposed officers are;

  •     Chair – Dave Scothern (re-standing)
  •     Vice-Chair – Joe Wilson (re-standing)
  •     Treasurer – Rowan Caffull (re-standing)
  •     Common Law Secretary – Will Theaker (re-standing)
  •     Chancery Secretary – Lucy Burrows (re-standing)
  •     Vice Treasurer – Mark Rushton (re-standing)
  •     Education – Sarah Earl (re-standing)
  •     Crime Secretary – Jayne Drake (re-standing)

7.            Election of Management Committee – Vacancy for: 

  1. Bar Council’s International Strategy Group representative

8.            Election of President of the IBC 

The current IBC President, Gary Brown has reached the end of his three year term. In accordance with the IBC Rules he will be appointed Life President and a new President will be appointed.


9.            Any other business, subject to special notice ‘at least 14 days’ notice in writing’ having been given to the Chancery Secretary in accordance with Rule 16(v)
 
(Committee Nomination Forms may be obtained on request from admin@ibc.org.uk and completed forms must be received back by no later than 27th February 2026)

Lucy Burrows (Chancery Secretary) 11th February 2026

ANY OTHER BUSINESS (Added 17th February 2026)

10. To consider a proposal to introduce a corporate membership to the IBC. A proposal has been approved by the Executive and Management Committees to introduce a corporate membership. The proposal is presented for approval by the Institute at the AGM on the 11th March 2026.