Office Assistant/Office Manager

Arbitration Chambers was founded in 2012 and focuses entirely on international arbitration, with offices in London, Asia and North America.  More information regarding Chambers and its members can be found at www.arbchambers.com.

An opportunity has arisen for someone to join our team in London as a full-time office assistant/office manager, in what will be a varied and interesting role.  The primary focus of the role will be the smooth running of Chambers’ London office and global processes, together with the provision of administrative assistance to our arbitrators, Chambers Director and Finance Manager.  The successful applicant will also help, from time-to-time, with the organisation of networking events and other marketing endeavours, and with other appropriate tasks across the business. 

The duties of the office assistant/office manager will include (but are not limited to):

• Performing clerical duties, including receiving and sending documents by post or courier, answering the telephone, monitoring and replenishing office supplies and refreshments, managing refuse and recycling;
• Welcoming visitors to Chambers and managing refreshments;
• Electronic filing of documents and assisting members of Chambers with basic IT support;
• Formatting of documents and data entry;
• Photocopying, scanning and shredding of documents;
• Preparing draft paperwork when requested to do so and assisting members with recording of time;
• Opening the office and ensuring that the office remains clean and tidy throughout the day, including a small kitchen area;
• Assisting with invoice processing and reporting;
• Assisting with organising events; 
• Assisting with the preparation of marketing materials and with managing social media.

The right candidate should have a number of years’ experience working in a professional environment, preferably in the legal sector, and should possess excellent customer care skills and good proficiency in Microsoft Office Programs, including Word and Excel.  They will be a clear communicator, fluent in oral and written English, with meticulous attention to detail.  The successful candidate will be enthusiastic, responsive and self-driven, with excellent organisational and time-keeping skills.  They will also be a strong team player, recognising that Chambers is a small organisation, with many competing demands on employees’ time.

In order to apply, a candidate must be available immediately in London and be entitled to work in the UK (without the need to apply for a visa).

Usual working hours will be 8.30am to 4.30pm, Monday to Friday, at our office in Temple.  Salary range of £25,000 to £30,000, depending on experience (with flexibility for an exceptional candidate). Part-time would be considered for the right candidate.

If you are interested in applying for the position, please send a cover letter and CV to Sarah Lancaster, Chambers Director, at recruitment@arbchambers.com on or before 8 May 2024.

Applications will be reviewed, and interviews granted, on a rolling basis.  If we do not respond to you, it means that you have not been shortlisted on this occasion.