Clerking & Administration Assistant

25 Bedford Row is an established leading set of Chambers, founded in 1975. Our barristers are defence specialists practicing in crime, fraud and regulatory cases. The staff team are experienced and dedicated to providing the highest standard of clerking and administration services to their barristers and for their broad professional client base.

This Clerking & Administration Assistant role provides an excellent opportunity for the successful applicant to gain clerking, administrative and marketing experience in a supportive, established award winning team.

SALARY: £27,500 per annum

HOURS: 9am to 6pm, Mondays to Fridays, with a one hour lunch break (40 hours per week)

LOCATION: 25 Bedford Row, London WC1R 4HD

ANNUAL LEAVE: 20 days plus Bank Holidays

PERSON SPECIFICATION

• Warm and welcoming personality – excellent at social interaction.
• Strong IT skills and a strong grasp of grammar and punctuation.
• Ability to prioritise and multi-task.
• Remaining calm under pressure.
• Flexibility over hours when required.

JOB DESCRIPTION

Clerking Tasks

• Answering telephones: take incoming calls, ascertain query, deal with (if appropriate) or forward call.
• General office duties (dealing with incoming post and other documents, printing/photocopying/scanning requests, running errands for Members of Chambers, organising the distribution of papers to etc.).
• Updating electronic records and files with full detail and accuracy (training of Chambers’ systems will be given).
• Assisting members of chambers with preparation of documents/typing on occasional basis.
• Taking direction and instruction from senior members of staff.
• Occasionally delivery of urgent documents and bundles to Court

Administration Tasks (includes Reception duties)

• Assisting with the preparation of Directory submissions (research & preparation of reference schedules etc.).
• Assisting with pupillage recruitment administration.
• Mini-pupillage administration.
• Assisting with marketing initiatives and the organisation of seminars/events, including costings, invitations, mailshots, RSVP lists, catering etc.)
• Travel arrangements/accommodation.
• Website and social media administration (including updating profiles, uploading news items and articles etc.).
• Assisting with facilities (includes monitoring refreshment and stationery stock levels) and premises management.
• Acting as ‘first contact’ on Reception, greeting all visitors and deliveries.
• Co-ordinating conference room allocation and preparing refreshments when requested.
• Ensuring reception areas and conference rooms are kept clear and presentable.

HOW TO APPLY

Application Deadline: 11.59pm, 28^th April 2024.

To apply, please send your CV and covering letter to our Administration Manager, Varuna Askoolum via email (VAskoolum@25bedfordrow.com).

We recognise that the specification and skills required for this position may have been attained by prospective candidates from working in roles outside of this profession. This is not a bar to applying for this position, on the job training will be provided.

As a Chambers we are committed to equality of opportunity and to being a diverse and inclusive workplace and so we particularly encourage applications from candidates who are likely to be underrepresented in the profession; these include people from Black, Asian and minority ethnic backgrounds, women, disabled people, and LGBTQI+ people.

We are happy to support with any reasonable adjustments that are needed within our recruitment process.