On behalf of the Criminal Justice System Common Platform Programme I am writing to invite you to participate and contribute to the initial stages of the development of a new online Defence Portal which will allow defence practitioners to access and use a new single case management system for the Criminal Justice System.  

 The CJS Common Platform Programme is creating, for the first time, a digital shared case management system for the Criminal Justice System – the Common Platform – which will enable essential information about crime to be brought together and be accessed and used by criminal justice practitioners where and when they need it.  

A new Defence Portal will allow defence practitioners to access the Common Platform to interact with the prosecution and the courts online to ensure readiness for hearings and trials. Early access to the Initial Details of the Prosecution Case (IDPC) will allow them to prepare in advance of the first hearing, thus reducing time that can be lost for a variety of reasons.  

The development of the portal is following an “Agile” methodology, which means that the system is developed collaboratively between the users and the project team.  Agile operates on the basis that the business knows what it wants and so encourages active involvement of users throughout the development journey. The aim is that the product to be eventually rolled out to the business will be precisely tailored to the business and to the user’s needs. 

This is a unique opportunity for you to be involved from the very beginning via a “Discovery” phase where you, the project team and developers would get together to understand your needs, what current processes you use, how these can be improved and therefore get a sense of what the proposed defence portal should do.   

We are about to start our ‘Identity and Access Management (IDAM)’ Discovery phase looking at how the system will authenticate users and allow access.  Your involvement with this phase (and we hope with the entire development journey) is essential to enable us to develop a product that is right for you.  Any time that you could devote to this would be much appreciated.   

The details of the Discovery sessions are as follows: 

Dates: Monday 8 June to Wednesday 10 June. 


  • Monday 8 June – 11:00 – 13:00, 14:00 – 16:00 & 16:00 – 18:00  (three sessions)
  • Tuesday 9 June – 10:00 – 12:00, 13.00 – 15.00 & 16:00 – 18:00 (three sessions)
  • Wednesday 10 June – 10:00 – 12:00 & 16:00 – 18:00 (two sessions)

Agenda:  (1) Proposed IDAM lifecycle mechanism for the defence community; (2) Open discussion on how this works / doesn't work for your organisation structure and alternatives.  

Venue: Southern House, Croydon, Croydon, London, CR0 1XG Nearest tube: West Croydon (over ground / underground) Nearest train: East Croydon Station

You are cordially invited to attend.  Each session will cover the same topic, so you can choose one session which suits your diary. We will offer a WebEx facility in case you can’t attend in person.

 I attach more detail about the CJSCP and its methods, which will give you some context and more information.      

Please also confirm whether you consent to being contacted in the future by the CJS Common Platform Programme to assist in future activities. 

 Please indicate your availability and which date and session you would prefer by writing to CJSCPComms@hmcts.gsi.gov.uk 

The email address can also be used if you have any questions, suggestions or information which may assist in the development of the Common Platform 

Kind Regards

Leanne Galbraith Leanne Galbraith | Solicitor Business Product Owner Defence Portal CJS Common Platform Programme

Public Defender Service
Telephone: 01325 289480
Direct Email: leanne.galbraith@legalaid.gsi.gov.uk

31 Houndgate | Darlington | DL1 5RH
Fax: 01325 289498 | DX: 60117 Darlington
General Email: